The Benefits of Outsourcing Transcription Services for Your Business

The Benefits of Outsourcing Transcription Services for Your Business

Posted by Hand Court Reporting on Nov 28, 2017 11:45:06 AM

From insurance carriers and medical offices to real estate agencies, private investigators and law firms, a wide range of businesses require transcription services. Though the frequency and specifics of those duties may vary within each company and particular industry, outsourcing such work holds several key benefits, among these, significant cost savings and better utilization of company resources.


Whether in person or from a recording, crafting accurate and reliable written records of a court proceeding, board meeting, or corporate conference—in a timely manner—is no small task. Dependable transcriptions demand trustworthy transcriptionists who possess experience, specialized skills, and a proven history of excellence. Outsourcing these responsibilities to a reputable company boasting a team of distinguished and experienced transcriptionists with a distinguished track record of providing high-quality transcription services will help ensure exceptional results.

Pay For Exactly What You Need

Depositions, consultations, employee interviews, conferences, and/or meetings—different businesses require differing transcription services. Some may demand less, others more. Specific volumes and requirements will undoubtedly also fluctuate. Recruiting an unexperienced employee to transcribe such important events and functions has risks, among these, inadequate, delayed, or even incomplete transcriptions. Hiring a full-time transcriptionist to the staff—factoring in salary, benefits and costs associated with necessary software upgrades, etc.—is also an expensive proposition demanding a substantial financial investment. Outsourcing these tasks instead for an affordable fee (most charge per word or line) can save time and money, and will only cost as much as the particular job(s).

Cost Effective

As aforementioned, the associated costs that arise from hiring full-time transcriptionists—whether an entire transcription department, or even just a single staff member—can add up. Wages, benefits packages and all the related overhead, such as computer upgrades and additional software, can create a significant financial burden. Nowadays, technological advancements in digital recording, online security, and even voice recognition, have made outsourcing transcription services an efficient, effective, and viable option. Plus, those who do reap the added benefits coming along with hiring experienced professionals who deliver exceptionalism, on deadline. The bottom line: Outsourcing transcription services saves money.

Saves Time

Outsourcing transcription services saves businesses time, too, since the seasoned transcriptionists who create these important records do so expeditiously, and without errors—thus eliminating the need for additional oversight and manpower. These transcriptions will not require additional editing or subsequent verification, etc. Transcriptions will be assigned and delivered in a substantially shorter amount of time than had an in-house employee done so. This enables employees to focus on other tasks, which will inherently boost productivity on core business activities and resources, and possibly free up time for employees to develop additional skills.     

Greater Flexibility

Let’s face it: The world is an unpredictable place. The ability to successfully adapt to these sudden shifts and changes, regardless of the industry, will define—or destroy—any business. Outsourcing transcription services removes one uncertainty from this equation, enabling businesses to effectively navigate unforeseen twists and turns and come out on top. Court proceedings, for example, can include any number of scheduling alterations and transcription demands. A deposition may be required, with short notice. A previously unscheduled hearing may suddenly be ordered. Crucial testimony may need to be turned around for an attorney, perhaps immediately. In these instances, outsourcing transcription services to a court reporting agency with an established track record of accuracy, flexibility, and reliability is mission-critical.      

No IT Worries

Creating an in-house transcriptionist position or full-time transcription department will require training these employees, purchasing and installing specialized computer programs, software upgrades, and related updates. Not only will this cost money, but the latter will also require regular troubleshooting and maintenance. Such duties will fall to the information technology (IT) staff, and will consequently occupy their time and resources as well. Outsourcing transcription services to an established company eliminates these additional burdens.

Considering Outsourcing Transcription Services? Hire Hand.

With a proven track record spanning nearly 40 years of providing prompt, accurate and reliable transcription services for clients across a wide variety of industries, Hand Court Reporting remains a distinguished leader in this specialization, with a reputation for excellence. Our experienced transcriptionists and court reporters boast a turnaround time for transcription services of seven to 10 days, and can provide daily copy, expedited delivery, real-time and rough drafts, upon request.

Discover How Hand Court Reporting Can Help. 

Topics: Transcribing

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    The reporters are reliable, extremely professional, and accurate in their transcription. There is a fast turnaround time and the prices are very reasonable. The office staff is friendly and helpful. I highly recommend this service to anyone who values a quality product.

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    Hand Court Reporting is the best reporting agency I have ever dealt with and now is the only agency my law firm uses. Their attention to detail has facilitated the scheduling of multiple depositions in locations varying from Manhattan to Commack for my firm, sometimes on the same day.

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    Thank you all so very much for the excellent work you have done on my dictations for the last year and a half. I know I talk fast (I get yelled at when I’m taking a deposition!) but you always give me accurate work back.

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